For how long must an agency retain files of application for licensing after the termination date?

The requirement to retain files of application for licensing for a period of five years after termination is grounded in the regulations set forth by the Texas Commission on Law Enforcement (TCOLE). This retention period ensures that the agency has adequate documentation to verify credentials, employment history, and the eligibility of the individuals for whom they held licensing applications.

Maintaining these records for five years supports accountability and transparency within law enforcement agencies. It provides sufficient time for any reviews or audits that may take place after an employee leaves their position. Additionally, this duration allows for addressing any potential issues related to licensing or conduct that may arise during that time.

The specified retention period strikes a balance between the need for sufficient historical data and the practicalities associated with record management, preventing agencies from being burdened with excess paperwork indefinitely.